Happy House Preschool & nursery

Privacy Notice

What is a Privacy Notice?

A Privacy Notice is the statement that tells you who is collecting information about you and what it will be used for.  This helps organisations to comply with the data protection law that requires personal data to be obtained for specified and lawful purposes.

Happy House Privacy Notice

Childcare providers who deliver childcare to children aged 0-4 years old (including Free Early Learning) must collect information about each child and their parent and or carer.  This privacy notice informs you about:

• What information is collected about your child and you as a parent / carer.
• What the information is used for.
• Whom the information is shared with.

What information do we collect?

We collect the child’s:

• Full Name (legal and chosen).
• Date of Birth.
• Gender.
• Home Address (including postcode).
• Ethnicity.
• First Language.
• Special Educational Needs requirements.

Whenever your child attends our facility we will also monitor and record the following:

• Attendance.
• Attainment.
• Physical Development.

We collect the parent / carers:

• Full Name.
• Date of Birth. 
• National Insurance (NI) or National Asylum Support Service (NASS) Number.
• Address (including post code).
• Gender.

What the information is used for.

The information will be used to claim Free Early Learning funding for eligible 2 year olds and 3 and year olds and if applicable the Early Years Pupil Premium for eligible 3 & 4 year olds. 

With your agreement the local authority will use this information to enable your child’s Early Years Provider to claim the funding your child is entitled to in the current and future academic years for the purposes of the Early Years Pupil Premium. The Local Authority may also use information to check your child’s entitlement for School age Pupil Premium when your child starts school.

The Local Authority may request a copy of your agreement with your child’s Early Years Provider to support the funding claim and as part of the compliance function they perform to check that the funding is being claimed appropriately.

The information we collect on your child is also used to help us monitor your child’s progress and achievements during their time spent with us, and to identify any additional educational or early years services that can be offered to support your child’s overall development and help prepare your child for school.

Who is my information shared with?

As your childcare provider, it is our responsibility to forward your children’s registration details to the Local Authority (LA) – in our case Lancashire County Council (LCC) they will use this information to carry out a number of activities. These include:

• Calculating Free Early Learning Funding received by childcare providers.
• Making an assessment of any Special Educational Needs and Disabilities (SEND) a child may have.
• Assessment and planning of early year’s childcare places and services offered throughout the city to meet needs of children and their families.
• between teams within the county council as well as with our partner organisations, for example; the NHS, district councils and voluntary organisations that support the delivery of the service you may receive.

Qualifications and Curriculum Development Agency (QCDA)

The role of the QCDA is to develop the curriculum, improve and deliver assessments, and review and reform qualifications, to help ensure that everyone can get the knowledge, skills and qualifications they need.

The QCDA uses information concerning children to conduct national assessments such as the Foundation Stage Profile. All providers of education and care to children from birth to the age of five follow the standards set in the early year’s foundation stage (EYFS) framework and it is the role of QCDA to ensure its success.

Office for Standards in Education, Children's Services and Skills (Ofsted)

Ofsted assesses the quality of children’s services for each local authority annually. It regulates the services being provided in the care of children and young people. Ofsted don’t process any information about individual children, but it does use information about the achievement of groups of children to help make decisions about the quality of education in Early Years Settings.   

Department for Education  (DfE)

The Department for Education may use information concerning children and pupils for research and information purposes to allocate funding, to inform, influence and improve education policy and to monitor the performance of the education and children’s services as a whole.

Information concerning children is fed back to the LA for a variety of purposes including data checking exercises and self-evaluation analysis.

If you wish to access the personal data held about your child

Children have certain rights under the Data Protection Act 1998, including a general right of access to personal data held on them, with parents exercising this right on their behalf if they are too young to do so themselves.  If you wish to access the personal data held about your child, please contact the relevant organisation in writing:

Information Governance Team
Lancashire County Council
PO Box78
County Hall
Preston
PR1 8XJ

Email: dataprotection@lancashire.gov.uk

QCDA
Freedom of Information and Data Protection Officer

53- 55 Butts Road, Earlsdon Park, Coventry, CB1 3BH.

Ofsted

Piccadilly Gate, Store Street, Manchester, M1 2WD. Tel: 0300 123 1231

Department for Education
Castle View House, East Lane, Runcorn, Cheshire, WA7 2GJ.

To fulfil their responsibilities under the Data Protection Act the organisation may, before responding to this request, seek proof of the requestor’s identity and any further information required to locate the personal data requested.

The Information Commissioner’s Office (ICO) may also be of interest. The ICO is the UK’s independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals.

Contact details:

Information Commissioner's Office - http://ico.org.uk/
Wycliffe House,

Water Lane, Wilmslow, Cheshire, SK9 5AF.

Phone: 0303 123 1113

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